Facilities & Property checklist
Site and Property Inspection Checklist
Inspect complete sites and properties across boundaries, roads, parking, pedestrian access, drainage, grounds, building exteriors, common areas, utilities, plant rooms, electrical and fire access, loading and waste zones, contractor work, defects, work orders, and final property sign-off.
Are pedestrian routes, emergency access, property boundaries, utilities, and critical external areas free from uncontrolled hazards or damage?
Property Manager | Control affected area | Complete repair or specialist review and verify
Select an answer to preview the workflow.
About this checklist
What a site and property inspection checklist should help you verify
Verify that external site conditions, building approaches, shared spaces, utilities, emergency access, service zones, and property defects are inspected consistently, unsafe conditions are controlled, and corrective work remains visible until verified.
When
Routine property rounds, monthly site inspections, seasonal checks, handover reviews, and post-weather follow-up
Use it for recurring site rounds, landlord or property-management inspections, seasonal drainage and grounds checks, after severe weather, before major events, after construction, or when recurring property defects need structured follow-up.
Who
Property management, facilities, engineering, maintenance, security, EHS, and contractors
Property managers, facilities teams, engineering, maintenance, security, EHS, housekeeping, landlords, service contractors, and operations leaders can contribute evidence and action ownership.
Outcome
A complete property view with visible hazards, defects, work orders, and verification
Create one evidence trail for site access, grounds, drainage, envelope, common areas, utilities, emergency routes, loading and waste areas, contractor conditions, corrective actions, and sign-off.
Complete site & property inspection
60 checks across site boundaries, roads and parking, pedestrian access, drainage, grounds, building exteriors, common areas, utilities, electrical and fire access, loading and waste zones, contractor work, corrective actions, and sign-off
Ten sections, sixty checks. Expand any section, then adapt the checklist to your property type, site boundaries, lease responsibilities, local building and fire rules, accessibility obligations, traffic controls, utility standards, contractor processes, and property-maintenance requirements.
Section 1Inspection scope, property profile, site boundaries, ownership, and previous findings
- Confirm the property or site name, address or site ID, inspection date, occupancy or operating status, and complete inspection scope are recorded.
- Identify buildings, external areas, roads, parking, pedestrian routes, service yards, loading zones, utility areas, landscaped zones, vacant areas, and restricted spaces included in the inspection.
- Verify current site plans, boundary information, asset lists, emergency information, lease or responsibility boundaries, previous inspection reports, and open work orders are available where needed.
- Review recurring defects, incidents, complaints, drainage issues, access problems, exterior damage, security concerns, utility failures, and overdue corrective actions before the walk-through.
- Confirm responsible property, facilities, maintenance, security, EHS, landlord, tenant, contractor, or engineering contacts are identified for follow-up.
- Record property or site, inspection date, inspection scope, inspector, property owner, facilities owner, and planned follow-up date.
Section 3Roads, parking, pedestrian routes, ramps, stairs, traffic flow, and external walking surfaces
- Inspect internal roads, driveways, parking areas, drop-off zones, loading approaches, and service routes for potholes, settlement, broken surfaces, debris, or unsafe deterioration.
- Check pedestrian paths, sidewalks, ramps, curbs, crossings, stairs, landings, handrails, guardrails, and entrances for trip hazards, damage, loose materials, or poor access.
- Verify vehicle and pedestrian routes are clearly separated or controlled where needed using markings, barriers, bollards, crossings, signs, mirrors, or other site measures.
- Confirm accessible routes, ramps, designated parking, curb transitions, entrance approaches, and other accessibility features are not obstructed or visibly damaged.
- Inspect external walking surfaces for leaks, spills, standing water, snow or ice where relevant, loose gravel, vegetation, cables, hoses, or temporary-work hazards.
- Record recurring traffic conflicts, damaged paving, unsafe crossings, poor visibility, blocked routes, or repeated slip-trip locations for corrective or capital action.
Section 5Building exterior, roofs, facades, doors, windows, canopies, and envelope condition
- Inspect exterior walls, cladding, masonry, render, panels, joints, canopies, parapets, soffits, awnings, and visible structural attachments for damage, cracking, corrosion, or loose components.
- Check safely accessible or visible roof areas, roof coverings, flashings, gutters, drains, penetrations, and rooftop elements for damage, ponding, blockage, or deterioration.
- Inspect exterior doors, frames, windows, glazing, louvers, seals, shutters, and weatherproofing for damage, failed components, cracks, or water entry.
- Look for staining, dampness, efflorescence, peeling coatings, corrosion, mold-like growth, failed sealants, or other evidence of recurring moisture at the building envelope.
- Confirm loose signage, panels, ceiling or canopy elements, external fixtures, facade pieces, or overhead components are secured or the area is controlled where falling-material risk exists.
- Escalate significant structural cracking, loose facade components, roof instability, falling-material hazards, or major water-ingress conditions for qualified assessment.
Section 7Electrical, mechanical, HVAC, plumbing, utilities, plant rooms, and service-area condition
- Inspect electrical rooms, panels, switchgear, disconnects, distribution equipment, covers, and surrounding working access for obvious damage, storage, water exposure, or overheating evidence.
- Check mechanical rooms, pump rooms, boiler or plant spaces, HVAC areas, generator rooms, compressor spaces, and utility zones for leaks, damage, housekeeping, alarms, and safe access.
- Inspect visible plumbing, drainage, fixtures, valves, pipework, tanks, pumps, water heaters, and utility components for leaks, corrosion, blockage, or damage.
- Check HVAC or ventilation condition for unusual noise, poor airflow, visible leakage, damaged grilles, condensation, temperature complaints, or service alarms requiring follow-up.
- Confirm plant-room doors, access panels, service routes, electrical working areas, valves, meters, and maintenance access are not blocked by stored materials or temporary work.
- Escalate exposed energized parts, burning odor, serious leaks, sewage backup, overheating, mechanical instability, utility failure, or unsafe plant-room condition immediately.
Section 9Loading areas, waste, contractors, temporary work, vacant zones, and external operational hazards
- Inspect loading bays, docks, service yards, delivery areas, ramps, dock edges, barriers, bollards, traffic interfaces, and pedestrian access for damage or unsafe conditions.
- Check waste stores, recycling areas, compactors, skips, refuse routes, and external waste points for overflow, leakage, odors, pests, fire loading, blocked access, or unsafe debris.
- Inspect contractor and temporary-work zones for barriers, signage, housekeeping, material storage, cords, hoses, scaffolds, equipment security, access control, and public protection.
- Confirm temporary shutdowns, bypasses, open excavations, floor openings, scaffolds, isolated fire systems, temporary routes, or restricted areas are documented and managed with appropriate safeguards.
- Inspect vacant units, unused buildings, closed rooms, low-use yards, empty storage zones, and temporarily inactive areas for leaks, pests, unauthorized access, damage, or neglected maintenance.
- Record recurring contractor, loading, waste, vacancy, or temporary-work issues requiring vendor-performance review, procedure change, facilities work, or management escalation.
Section 2Site boundaries, fencing, gates, perimeter condition, signage, and external security
- Inspect fences, walls, gates, barriers, bollards, guardrails, boundary markers, retaining elements, and perimeter structures for damage, instability, corrosion, or missing components.
- Confirm vehicle and pedestrian gates open, close, lock, release, and operate as intended and damaged or unreliable access points are reported.
- Check property identification, directional signs, warning signs, speed signs, restricted-area notices, visitor instructions, and external wayfinding for visibility and condition.
- Inspect perimeter lighting, gate lighting, security lighting, CCTV housings, intercoms, access readers, and visible external security hardware for obvious damage or service failure.
- Check for unauthorized access points, damaged fencing, vegetation gaps, unsecured service entrances, broken locks, or other conditions weakening perimeter control.
- Escalate unstable boundary structures, damaged security barriers, uncontrolled access, or other perimeter conditions presenting immediate safety or security risk.
Section 4Drainage, stormwater, landscaping, trees, external lighting, and grounds condition
- Inspect surface drains, channels, grates, catch basins, swales, gutters, downpipes, culverts, and stormwater routes for blockage, damage, ponding, erosion, or overflow.
- Check site grading and ground condition for settlement, erosion, washout, pooling, unstable soil, damaged edging, or water flowing toward buildings or critical equipment.
- Inspect trees, branches, roots, shrubs, vegetation, irrigation, planting beds, and landscaping for conditions affecting buildings, roads, walkways, lighting, drainage, or visibility.
- Confirm external lighting for roads, parking, entrances, pedestrian paths, service yards, loading areas, and perimeter zones is operational where provided.
- Check grounds for litter, dumped materials, broken furniture, abandoned equipment, construction debris, sharp objects, pest-attracting waste, or other uncontrolled property conditions.
- Escalate dangerous trees, unstable ground, severe erosion, flooding risk, exposed infrastructure, or other external conditions requiring specialist assessment or immediate restriction.
Section 6Entrances, common areas, internal access, floors, housekeeping, and occupant-facing condition
- Inspect entrances, vestibules, reception areas, lobbies, corridors, stairwells, common rooms, and shared circulation spaces for damage, clutter, poor housekeeping, or unsafe condition.
- Confirm internal walking routes are free from uncontrolled storage, furniture, cords, waste, maintenance equipment, deliveries, or other obstructions.
- Check floors, tiles, mats, carpets, transitions, thresholds, stairs, handrails, guardrails, and internal walking surfaces for deterioration or trip hazards.
- Inspect internal doors, frames, locks, closers, handles, glazing, access-control hardware, and thresholds for safe operation and visible damage.
- Verify common-area lighting, stair lighting, service-area lighting, and occupant-facing fixtures are operational and damaged or failed units are recorded.
- Record persistent odors, water staining, damaged finishes, vandalism, cleanliness issues, occupant complaints, or recurring common-area defects requiring property action.
Section 8Fire protection, exit routes, emergency access, alarms, emergency lighting, and preparedness
- Confirm required exit routes, exit access, exit doors, stairs, corridors, and external discharge routes remain free and unobstructed.
- Verify exit signs, directional markings, emergency lighting, alarm devices, evacuation information, and emergency contact information are visible and serviceable where provided.
- Inspect visible fire extinguishers, fire doors, alarm points, detectors, sprinkler valves, hose cabinets, hydrants, risers, fire-service connections, and related access for blockage or obvious damage.
- Confirm fire doors and smoke-control doors are not improperly propped, blocked, damaged, or prevented from operating as intended.
- Check emergency-vehicle routes, fire lanes, hydrant access, assembly areas, responder entry points, and emergency-service access are not blocked by vehicles, materials, gates, construction, or storage.
- Review whether construction, temporary work, access changes, occupancy changes, closed areas, or property modifications require updates to emergency arrangements.
Section 10Finding priority, work orders, repair verification, recurring defects, reporting, and management sign-off
- Classify each finding by site or grounds, access, drainage, envelope, common area, electrical, mechanical, fire or emergency, security, waste, contractor, or other approved property category.
- Prioritize findings using safety risk, operational impact, occupant impact, deterioration rate, water-damage potential, security exposure, service criticality, and urgency.
- Create or link work orders, contractor tasks, specialist inspections, cleaning actions, security actions, maintenance work, or capital requests with named owners and due dates.
- Apply immediate controls such as barricading, isolation, restricted access, temporary repair, alternative routes, or emergency escalation when a condition cannot be corrected at once.
- Verify significant repairs through reinspection, live photos, testing, completed work orders, contractor evidence, or specialist sign-off before closure.
- Record final site status, critical open risks, restricted areas, recurring defects, overdue work, major capital needs, next inspection date, inspector, property owner, facilities owner, and management approval.
Take it with you
Download the printable PDF to inspect site and property conditions consistently, record C, PC, NC, or NA findings, capture live defect evidence, and connect urgent controls, work orders, contractor actions, specialist reviews, and repair verification to accountable owners.
Use the complete checklist during your next site and property inspection
This internal Facilities & Property template supports routine site and property inspections. Apply current building, fire, electrical, accessibility, traffic, lease, insurance, emergency, contractor, maintenance, and local regulatory requirements as controlling references.How to use it
Turn site inspections into a controlled property defect-to-repair workflow
Define the entire property scope, inspect external and internal access plus critical services, control urgent hazards immediately, then assign corrective work and verify repairs before closure.
Define the site and risk zones
Map boundaries, buildings, roads, parking, pedestrian routes, grounds, utility spaces, emergency access, previous findings, and responsibility boundaries.
Inspect property condition and access
Walk perimeter, roads, drainage, building exterior, common areas, utilities, emergency routes, loading areas, waste zones, and temporary-work locations.
Control hazards and assign repair
Restrict unsafe areas where required, photograph defects, classify risk, create work orders or specialist reviews, and assign owners with due dates.
Verify repairs and trend recurring issues
Reinspect significant work, review repeat drainage, access, envelope, utility, contractor, and security issues, and feed recurring defects into maintenance and capital planning.
Live interactive demo
See how site and property inspections work when they are run in Taqtics
Use the digital workflow to guide site rounds, capture live property evidence, flag critical access or infrastructure defects, assign repairs, verify completion, and compare recurring property issues across a portfolio.
Capture property, zone, location, defect, live photo, risk, owner, work order, due date, repair evidence, and inspection history together.
Turn drainage, paving, perimeter, facade, utility, egress, loading, waste, security, and contractor defects into assigned corrective work.
Track critical findings, repeat defects, aging work orders, repair verification, recurring drainage issues, access failures, and maintenance backlog across sites.
Illustrative website demo. Responses are not stored or submitted.
Why digitize it
A clearer way to manage site and property inspections across every location
Taqtics connects scheduled property rounds, live site evidence, critical findings, work orders, contractor actions, repair verification, recurring defect trends, and reporting across facilities and property portfolios.
Inspect every property consistently
Capture property, building, zone, defect, photo, risk, owner, work order, due date, and inspection history together.
Standardize critical site findings
Use consistent C, PC, NC, NA options, critical-finding rules, photo requirements, access restrictions, escalation routes, and verification expectations.
Close site defects with proof
Assign facilities repair, drainage work, security action, contractor correction, specialist assessment, cleaning, or capital work and verify completion.
Compare property health across sites
Track recurring drainage, paving damage, access failures, envelope defects, utility issues, blocked emergency routes, contractor problems, and overdue work across locations.
Frequently asked questions
Site and property inspection checklist FAQs
What should a site and property inspection checklist cover?
It should cover property boundaries, fences and gates, roads and parking, pedestrian routes, drainage and grounds, external lighting, building envelope, entrances and common areas, electrical and mechanical spaces, utilities, fire and emergency access, loading and waste areas, contractor or temporary work, corrective actions, work orders, repair verification, and final sign-off.
How is this different from a facility inspection checklist?
A facility inspection concentrates more heavily on the building and its internal systems. A site and property inspection starts at the property boundary and covers the full external and internal operating environment, including roads, parking, drainage, landscaping, perimeter security, loading and waste zones, emergency access, building exteriors, and shared property infrastructure.
What does OSHA require for walking-working surfaces in general industry?
Where OSHA general-industry requirements apply, 29 CFR 1910.22 requires walking-working surfaces to be maintained free of certain hazards, kept clean and as dry as feasible, inspected regularly and as necessary, and maintained in a safe condition.
What should be checked around exit and emergency routes?
Check that applicable exit routes and discharge paths are free and unobstructed, emergency doors and signs are usable, emergency lighting and safeguards are serviceable, and responder access is not blocked by parking, storage, construction, gates, or temporary work. OSHA 29 CFR 1910.37 contains relevant exit-route requirements for covered workplaces.
What electrical items belong in a site and property inspection?
A routine property inspection can identify visible issues such as damaged panels or covers, water near electrical equipment, blocked working access, damaged receptacles or cords, abnormal heating evidence, failed lighting, or exposed parts. Technical electrical testing and compliance determinations should be handled by qualified personnel.
What should happen after a critical site defect is found?
Control exposure immediately using barricading, isolation, restricted access, temporary repair, alternate routing, shutdown, or another appropriate measure. Assign the repair or specialist review to a named owner, track the due date, and verify the completed action before closure.
Digitize every stock audit
Run retail stock audits with live evidence and accountable variance control
Maintain one operational view of count completion, stock accuracy, value variance, shrink risk, open actions, approvals, and recurring inventory-control issues.
Printable PDF | Free Taqtics trial | No credit card required